Useful Information for staff

This page contains information that will be useful to all MIT Admin and Academic staff.

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  • Beginners Guide to Window 10
  • Student Management System (SMS/EBS)

    The Student Management System (SMS) system which deals with the management of student information from their initial contact with MIT through to graduation. It also connects with external agencies such as NZQA, StudyLink and Ministry of Education and internal systems such as the library, ICTS and Tech One. The SMS database is accessed by a number of different environments, all of which are considered components of the SMS and use the same login information. There are training notes onMITNET  >  Services  >  Academic Registry  >  SMS Training Notes

    The EBS or SMS applications

     

    Web: The Web environment is where enquiries are recorded and managed. It is accessed through an internet browser, which is what gives this environment its name. User passwords and student applications can also be changed here. https://ebs4-live.manukau.ac.nz ( Only works on Internet Explorer )

     

    Client (Central): Client is the environment used to update and maintain student details, enrolment, financial and result information as well as curriculum records. This is the main environment for Faculty Administrators and those who enter and maintain data.

     

    Agent 4: The Agent environment is designed for staff who are primarily interested in viewing student and curriculum information, such as service centre and academic staff. Agent has attendance and result marking functionality. https://ebs4agent-live.manukau.ac.nz

     

    Reports: Every document produced by the SMS is considered a report. These documents as well as other detailed reports can be viewed, extracted and/or printed from this environment. https://ebs4reporting-live.manukau.ac.nz

     

    Windows or Timetabling (Shape):: Timetabling is the environment where student, room and course timetables are created and maintained. Bookings, timetables and registers are all managed in this environment.

  • How do I create an Internet favorite or bookmark?

    Internet Explorer

    The following methods may be used to create a favorite (bookmark) in Microsoft Internet Explorer:

    1. Navigate to the page you’d like to bookmark.
    2. Right-click on a blank portion of the page and click Add to Favorites or press Ctrl + D.
    3. Name the bookmark and select the folder of where you want it saved.
    4. Click Add.

    or

    1. Navigate to the page you want to add to your Favorites.
    2. At the top, right-hand corner of the browser window, click the Star Icon.
    3. Name the bookmark and select the folder of where you want it saved.
    4. Click Add.

     

    Google Chrome

    The following methods may be used to create a bookmark in the Google Chrome browser:

    1. Navigate to the page you’d like to bookmark.
    2. Press Ctrl + D.
    3. Name the bookmark and select the folder of where you want it saved.
    4. Click Done.

    or

    1. Navigate to the page you’d like to bookmark.
    2. In the address bar, click the Star Icon on the right-hand side.
    3. Name the bookmark and select the folder of where you want it saved.
    4. Click Done.

     

    Mozilla Firefox

    The following methods may be used to create a bookmark in Mozilla Firefox and Netscape Internet browsers:

    1. Navigate to the page you’d like to bookmark.
    2. Right-click on any blank portion of the page.
    3. Select Bookmark This Page or press Ctrl + D.
    4. Name the bookmark and select the folder of where you want it saved.
    5. Click Done.

    or

    1. Navigate to the page you’d like to bookmark.
    2. At the top, right-hand corner of the browser window, click the Star Icon.
    3. Click Bookmark This Page.
    4. Name the bookmark and select the folder of where you want it saved.
    5. Click Done.
  • Microsoft Office 2013 -Quick Start Guide
  • Dual monitor setup

    To add a second monitor in your Windows environment, simply press the new hotkey Win+P.

    This is very convenient when you need to change the display settings during presentations with a projector that is connected to your laptop.

    There are two methods to set up multiple monitors in Windows 7. Make sure that you connect the external monitors to your laptop or your desktop computer first.

    Method 1: By keyboard shortcut “Win+P”

    Press the Windows logo key + P on your keyboard. Select one of the following options: (The screen shot for this step is shown below).
    The screen shot for this step

    Method 2: By the “Screen Resolution” menu

    1. Right-click on an empty area of your desktop, and then click Screen resolution. (The screen shot for this step is listed below).

    The screen shot for this step

    2. Click the Multiple displays drop-down list, and then select Extend these displays, or Duplicate these displays. Note If you cannot see the additional monitor(s) listed, click Detect.

    If this does not work, try restarting your computer and repeat Steps 1 & 2 again.
    The screen shot for this step

  • Back up your devices using iCloud or iTunes

    If you back up your iPhone, iPad, or iPod touch, you will have a back up copy of your information to use if your device is ever lost, or damaged.

    Backups allow transfer of data from your old device to your new one.

    Choose a backup method

    Before you get started, read about the difference between making backups with iCloud and iTunes.

    Decide which method is best for you and follow the steps below. In case you ever need an alternative backup, you can always make one in iCloud and another in iTunes.

    Method 1: Make a backup using iCloud

    1. Connect your device to a Wi-Fi network.
    2. In iOS 8 or later, tap Settings > iCloud > Backup.
      In iOS 7 or earlier, tap Settings > iCloud > Storage & Backup.
    3. Make sure that iCloud Backup is turned on.
    4. Tap Back Up Now. Stay connected to your Wi-Fi network until the process is complete.
    5. Make sure the backup is finished by tapping Settings > iCloud > Storage > Manage Storage, and then select your device. The backup you just created should appear in the details with the time and backup size.

    Follow these steps if you need help making a backup in iCloud.

    Backup automatically in iCloud

    After you’ve turned on iCloud Backup, iCloud can automatically back up your device each day. iCloud will make daily automatic backups if:

    Method 2 :Make a backup using iTunes

    1. Open iTunes and connect your device to your computer.
    2. Save the content that you downloaded from the iTunes Store or App Store by clicking File > Devices > Transfer Purchases. Then wait for the transfer to finish.
    3. If you’re using Windows and don’t see a File menu, hold down the Control + B keys.
    4. If you want to save Health and Activity data from your iOS device or Apple Watch, you’ll need to encrypt your backup:
    5. Select the box called Encrypt [device] backup and enter a password.Write down your password and store it somewhere safe, because there’s no way to recover your iTunes backups without this password.
      If you don’t need to save your Health and Activity data, you can make a backup that isn’t encrypted.
    6. Just click Back Up Now. If you’re using Windows click File > Devices > Back up (if you don’t see a File menu, hold down the Control = B keys).
    7. You can see if your backup has finished successfully in iTunes Preferences > Devices.
    8. You should see the name of your device with the date and time that iTunes created the backup. If you encrypted your backup, you should also see a lock symbol   beside the name of your device.

     

  • Remove Apple ID or reset Apple device

    How to delete/remove your Apple ID

    The most simple way is to remove everything from your iDevice.

    To do this, all you have to do is go to Settings → General → Reset → Erase All Content & Settings.

    Then, Settings → General → Reset → Reset All Settings.

     

    Alternative method for deleting your Apple ID from the iPhone/iPad

    1. Remove Find My iPhone: Firstly, remove ‘Find My iPhone’ from your device. This will trigger the Activation Lock.

    If you have enabled Find My iPhone, you can remove it from: Settings → iCloud → turn off the switch for Find My iPhone.

     

    How to Remove Find My iPhone

     

    2. Remove your Device from iCloud:  Watch this tutorial here to remove this device from your iCloud Find My iPhone account.

    If you are replacing the iPhone/iPad with another device you will have another Apple ID so it makes sense to remove the device from your account.

    3. Sign Out Everywhere: Go to Settings → iTunes & App Store and tap on the Apple ID field. Then, tap on Sign Out.

    Next up, go to Settings → iCloud and repeat the process. These are the 2 standard places that you will have signed in with your Apple ID.

    4. Reset: Erase all content and settings from Settings → General → Reset and then Reset All Settings too

    Reset All Settings on iPhone

  • Enable Maori language keyboard
  • Accessing Kiosk from home

    Kiosk application allows MIT staff to access payroll information, staffs need to log in with their employee number and password (note this password is different to normal MIT password). If you have forgotten your password please contact payroll on ext. 8964 or email them at  Peopleandculture@manukau.ac.nz with the following:

    EMP Number:

    Reset: Y/N

    Change of password: Y/N

     Follow below guide for more details

    Accessing kiosk from home

  • Printing for Staffs

    Using Ricoh Printers at MIT

    MIT staff are able to print, scan and use the copier function on any Ricoh printer, as long as they have a MIT ID card.

    A few things to note:

    1. You will need to register your MIT ID card on the Ricoh printer before it can be used for the first time.
    2. The cost associated with printing and copier functions are charged back to the department of the employee via the department cost code ( please always ensure “Department Code ” is updated and correct )
    3. Two print queue will automatically be mapped to your MIT computer and you can print to them – Ricoh BW ( black and White prints ) and Ricoh Colour ( colour prints )

     

    Follow the below guides for printing , copying and scanning features at MIT

  • Requesting to join MIT Mobile
  • Bomgar Support ( remote support for staff and students )
  • Password Policies for Staff and Students
  • Change default PDF to Adobe Reader