Archives

information relevant for staffs

How do I create an Internet favourite or bookmark?

ictsadmin

Microsoft Edge

The following methods may be used to create a favorite (bookmark) in Microsoft Edge:

  1. Navigate to the page you’d like to bookmark.
  2. Right-click on a blank portion of the page and press Ctrl + D on your keyboard
  3. Name the bookmark and select the folder of where you want it saved.
  4. Click Add.

or

  1. Navigate to the page you want to add to your Favorites.
  2. At the top, right-hand corner of the browser window, click the Star Icon.
  3. Name the bookmark and select the folder of where you want it saved.
  4. Click Add.

 

Google Chrome

The following methods may be used to create a bookmark in the Google Chrome browser:

  1. Navigate to the page you’d like to bookmark.
  2. Press Ctrl + D.
  3. Name the bookmark and select the folder of where you want it saved.
  4. Click Done.

or

  1. Navigate to the page you’d like to bookmark.
  2. In the address bar, click the Star Icon on the right-hand side.
  3. Name the bookmark and select the folder of where you want it saved.
  4. Click Done.

 

Mozilla Firefox

The following methods may be used to create a bookmark in Mozilla Firefox and Netscape Internet browsers:

  1. Navigate to the page you’d like to bookmark.
  2. Right-click on any blank portion of the page.
  3. Select Bookmark This Page or press Ctrl + D.
  4. Name the bookmark and select the folder of where you want it saved.
  5. Click Done.

or

  1. Navigate to the page you’d like to bookmark.
  2. At the top, right-hand corner of the browser window, click the Star Icon.
  3. Click Bookmark This Page.
  4. Name the bookmark and select the folder of where you want it saved.
  5. Click Done.

 

Safari

Add a bookmark
In the Safari app on your Mac, go to the website you want to bookmark.

  1. Click the Share button in the toolbar, then choose Add Bookmark.
  2. Choose where to add the bookmark, and rename it if you like.
  3. Add this page to: Click the pop-up menu and choose a folder. The default is Favourites.
  4. Rename the bookmark: Enter a brief name to help you identify the website.
  5. Add a description: Enter more details as an optional reminder about the website.
  6. Click Add.

You can also add a bookmark in the Smart Search field: Move the pointer over the Smart Search field, click and hold the One-Step Add button that appears at the left end of the field, then choose a bookmarks folder from the list. After you add the bookmark, you can find it in the sidebar.

Add a bookmark
In the Safari app on your Mac, click the Sidebar button in the toolbar, then click Bookmarks.

  1. Enter the bookmark name in the search field at the top of the sidebar.
  2. You may have to scroll to reveal the search field.

EBS Student Management System (SMS)

ictsadmin

The Student Management System (SMS) is the system of record for the management of student information from their initial contact to graduation. It also connects with external agencies such as the TEC,NZQA, StudyLink and the Ministry of Education and to report their enrolment status to internal systems such as Canvas, the library, Technology One and Security
The SMS comprises of a suite of module, listed below:

Ontrack
The Ontrack environment is designed for all staff, currently it is mainly used for staff who need to view student and curriculum information and/or have responsibility for recording attendance and result marking. Ontrack is a responsive webpage and is accessible compliant, it is best viewed in Microsoft Edge or Google Chrome, or any other HTML5 Compliant browser which is up to date.

Central
Central is the environment used to update and maintain student details, enrolment, financial and results information as well as curriculum records. This is the main environment for administrators including the AskMe! team, and those who enter and maintain data.

For more information, support or to request access please contact the Academic Registry or SMS Team, using the contact details here.

Accessing Kiosk from home

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Kiosk application allows MIT staff to access payroll information, staffs need to log in with their employee number and password (note this password is different to normal MIT password). If you have forgotten your password please contact payroll on ext. 8964 or email them at  Peopleandculture@manukau.ac.nz with the following:

EMP Number:

Reset: Y/N

Change of password: Y/N

 Follow below guide for more details

Accessing kiosk from home

Getting a DDI Line

ictsadmin
  1. DDI lines can only start from following extension numbers  80xx,86xx,87xx,72xx,76xx,77xx , one number will assigned to you pending on availability
  2. Prove they require a DDI (High volume of External traffic because – they will have their DDI published or External bodies will need to call the user direct often)
  3. issuing a DDI only requires HOD/manager signoff by logging a Service request.
  4. DDI’s have a monthly rental and are charged to MIT so reasons for DDI Allocations must be included with the Service Request Log for auditing purposes.
 

How can people call directly me outside MIT if I dont have DDI ?

 They can dial 9668000 and enter ext. XXXX (NOTE: the number is NOT 968 8000 – that is MIT’s call centre)

Back up your devices using iCloud or iTunes

ictsadmin

If you back up your iPhone, iPad, or iPod touch, you will have a back up copy of your information to use if your device is ever lost, or damaged.

Backups allow transfer of data from your old device to your new one.

Choose a backup method

Before you get started, read about the difference between making backups with iCloud and iTunes.

Decide which method is best for you and follow the steps below. In case you ever need an alternative backup, you can always make one in iCloud and another in iTunes.

Method 1: Make a backup using iCloud

  1. Connect your device to a Wi-Fi network.
  2. In iOS 8 or later, tap Settings > iCloud > Backup.
    In iOS 7 or earlier, tap Settings > iCloud > Storage & Backup.
  3. Make sure that iCloud Backup is turned on.
  4. Tap Back Up Now. Stay connected to your Wi-Fi network until the process is complete.
  5. Make sure the backup is finished by tapping Settings > iCloud > Storage > Manage Storage, and then select your device. The backup you just created should appear in the details with the time and backup size.

Follow these steps if you need help making a backup in iCloud.

Backup automatically in iCloud

After you’ve turned on iCloud Backup, iCloud can automatically back up your device each day. iCloud will make daily automatic backups if:

Method 2 :Make a backup using iTunes

  1. Open iTunes and connect your device to your computer.
  2. Save the content that you downloaded from the iTunes Store or App Store by clicking File > Devices > Transfer Purchases. Then wait for the transfer to finish.
  3. If you’re using Windows and don’t see a File menu, hold down the Control + B keys.
  4. If you want to save Health and Activity data from your iOS device or Apple Watch, you’ll need to encrypt your backup:
  5. Select the box called Encrypt [device] backup and enter a password.Write down your password and store it somewhere safe, because there’s no way to recover your iTunes backups without this password.
    If you don’t need to save your Health and Activity data, you can make a backup that isn’t encrypted.
  6. Just click Back Up Now. If you’re using Windows click File > Devices > Back up (if you don’t see a File menu, hold down the Control = B keys).
  7. You can see if your backup has finished successfully in iTunes Preferences > Devices.
  8. You should see the name of your device with the date and time that iTunes created the backup. If you encrypted your backup, you should also see a lock symbol   beside the name of your device.

 

Dual monitor setup

ictsadmin

To add a second monitor in your Windows environment, simply press the new hotkey Win+P.

This is very convenient when you need to change the display settings during presentations with a projector that is connected to your laptop.

There are two methods to set up multiple monitors in Windows 7. Make sure that you connect the external monitors to your laptop or your desktop computer first.

Method 1: By keyboard shortcut “Win+P”

Press the Windows logo key + P on your keyboard. Select one of the following options: (The screen shot for this step is shown below).
The screen shot for this step

Method 2: By the “Screen Resolution” menu

1. Right-click on an empty area of your desktop, and then click Screen resolution. (The screen shot for this step is listed below).

The screen shot for this step

2. Click the Multiple displays drop-down list, and then select Extend these displays, or Duplicate these displays. Note If you cannot see the additional monitor(s) listed, click Detect.

If this does not work, try restarting your computer and repeat Steps 1 & 2 again.
The screen shot for this step

Setup voicemail

ictsadmin

Before you start ensure that Technology Services has been advised that you have taken over this extension and they have created / reset the pin and updated the relevant details.

To setup voicemail follow the below instructions;

To access your mailbox for initial setup :

  1. Phone Voicemail 8765 from XXXX extension
  2. Follow the system prompts.
  3. Setup takes about 5 minutes.
  4. Add a security pin.

To check your incoming mail – from your ext. 8046:

  1. Phone Voicemail 8765
  2. Enter your security code  ( if any )
  3. When requested to play back voicemail, press 1 for “Yes” and 2 for “No”
  4. Delete any old messages by pressing 3 followed by 6